1 WHO IS RESPONSIBLE FOR THE DATA PROCESSING?
The webshop www.guylian.com is an initiative of:
Chocolaterie Guylian NV (hereafter ‘GUYLIAN’)
B- 9100 Sint-Niklaas
VAT number 0405.986.273
All online orders are the sole responsibility of Sprintpack Logistics NV (hereafter ‘Sprintpack Logistics’ or ‘we’)
Industriepark Noord 5a
VAT number BE 0432.859.332
For any questions or comments about the Guylian webshop, Sprintpack Logistics should be contacted via:
Tel.: +32 3 760 30 99
2 TO WHICH ENDS WILL MY PERSONAL DATA BE USED?
We collect and process your personal information for one overarching goal, i.e. to offer you a safe, comfortable and personalized experience each time you visit the website. Dependant on whether the user makes intensive use of the website or relies on certain services, the collection of personal data may be more extensive.
The information we collect about you is primarily processed to help us ensure the proper technical functioning of our website and the related services. Your personal data will only be processed for the following (internal) purposes:
- – To allow the users to access to a user account and to make a purchase via our webshop.
- – To provide and improve our (standard and customized) services, including billing and invoicing, offering information, newsletters and useful or necessary offers, collecting and processing users’ opinions, as well as providing support.
- – To offer and improve our range of products; to offer personal and specific products based on the delivered information.
- – To detect and offer protection against all fraud, errors and criminal behaviours on the website.
Our website collects personal data for statistical purposes.
When visiting the website of GUYLIAN, some data is collected for statistical purposes. The collection of this data is necessary to optimize the efficiency of our website. This data consists of: IP address, geographic location during consultation, hours and days of consultation and the visited pages. You agree with this data collection for statistical purposes as described above when you visit the GUYLIAN website.
The User is responsible for the provision of personal data to GUYLIAN and Sprintpack Logistics, and can exercise a degree of control. If certain information is incomplete or seemingly incorrect, GUYLIAN and Sprintpack Logistics reserves the right to, temporarily or permanently, postpone certain actions or orders.
Personal data are primarily processed for internal purposes within GUYLIAN and Sprintpack Logistics. This is why we can assure you that your personal data will not be sold, rent or otherwise transferred to any third party related to us. GUYLIAN and Sprintpack Logistics have taken all legal and technical precautions to prevent unauthorized access and use.
We can store ‘cookies’ on your computer during a visit to this site. Cookies are essential for us in order to optimise your visit on our website. Cookies, for example, remember every technical choice you have made (e.g. language settings), and help us offer you more relevant services and suggestions.
We recommend that you enable cookies on your computer, tablet or mobile phone upon a visit of our website. If, however, you feel the urgent need to restrict, block or remove cookies, we gladly explain you how to manage your browser settings:
For Microsoft Internet Explorer
- – In Internet Explorer, click on ‘Internet Options’ in the ‘Extra’ menu.
- – Under the ‘Privacy’ tab, set the settings to ’low’ or ‘accept all cookies’ (any setting above ‘medium’ will disable cookies).
- – Click on ‘OK’.
For Mozilla Firefox
- – Click on ‘Firefox’ in the top left corner of your browser and then select ‘Options’.
- – Under the ‘Privacy’ tab, make sure ‘Tell websites I do not want to be tracked’ is not ticked.
- – Click on ‘OK’.
For Google Chrome
- – Click on ‘Extra’ in the top of your browser window and select ‘Options’.
- – Under the ‘Under the Hood’ tab, look for ‘Privacy’ and select ‘Content Settings’.
- – Now select ‘Allow local data to be set’.
- – Click on the Safari Menu in the top of your browser window and select ‘Preferences’.
- – Click on ‘Security’ and then tick the option that says: ‘Block cookies from third parties and advertisers’.
- – Click ‘Save’.
4 HOW LONG WILL WE HOLD YOUR DATA?
We only process your personal information as long as necessary. We do keep a record of your data as long as your account is active, or if your personal data is necessary to offer you a particular service. We promise to delete your personal data as soon as this data is no longer required for the aforementioned purposes. The deletion is comparable to deleting files on your computer using the ‘trash bin’, allowing us to recover the data to a certain extent for some time.
5 DO WE SHARE YOUR INFORMATION?
We, at GUYLIAN and Sprintpack Logistics, consider mutual confidence very important. That’s why we would like to ensure you that we process your personal information only for internal use. We neither rent nor sell your personal information or those of your visitors in personally identifiable form to anyone but the trusted and reputable third party processors listed hereunder.
To help us deliver our Service, we use various third party apps:
We want to make sure our website is optimal and for that we need analytics and insight. We use the following third-party web analytics services to help us understand your usage of our website and services and improve your user experience:
- Google Analytics
We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. At no point Google stores personal information, it only stores anonymous data such as connection time, device used, location…
We carefully select external service providers and review them regularly to ensure that your privacy is preserved. All such third party processors are contractually bound by us to keep your information confidential. All information provided to third party processors is used by them only to carry out the service they are providing for us.
We will not transfer your data to any other third parties without letting you know in advance or asking for your prior permission. We may only transfer your data to other third parties without informing you separately beforehand in the exceptional cases legally provided in the Privacy Act, notably when such transfer is necessary or legally required on important public interest grounds, or for the establishment, exercise or defence of legal claims.
GUYLIAN and Sprintpack Logistics are Belgian initiatives, but operates globally. It is therefore possible for the data to be transferred to and stored in countries outside the European Economic Area. According to Article 21 of the Privacy Act, personal data can only be transferred to countries with an adequate level of protection, compared to the standards applicable in the European Union. GUYLIAN and Sprintpack Logistics guarantee that they will not transfer data to countries outside the European Economic Area, without ensuring that the country provides an adequate level of personal data protection. The data transfer will further only be done on the basis of one of the legal grounds mentioned in the Privacy Act, such as consent of the data subject.
6 MY RIGHTS AS A DATA SUBJECT.
Each user can be assured that his personal data will be processed in a fair and lawful manner. This means that the data will only be processed for the above mentioned explicit and legitimate purposes. GUYLIAN and Sprintpack Logistics also ensure that the personal data are always adequate, relevant and not excessive in relation to the purposes for which they are processed.
6.1 Right to access
The user shall exercise his right through a signed, written request to GUYLIAN, by post or e-mail to firstname.lastname@example.org. GUYLIAN undertakes the appropriate action following a request within 15 days.
6.2 Right to correct
GUYLIAN and Sprintpack Logistics attach a great importance to an accurate data collection. Inaccurate or incomplete personal data can therefore always be improved or even obliterated. Since it is impossible for us to be aware on a continuous basis of any mistakes, incompleteness or falseness of your personal data, it is up to the user to report inaccuracies or omissions and to perform the necessary adjustments where possible.
If your personal actions seem not enough, feel free to contact us using a signed, written request directed at email@example.com. GUYLIAN performs the necessary actions within 15 days by making additions, correcting or deleting the personal data. The removal is mainly related to the visibility, so it is possible that the deleted personal data remains temporarily stored.
6.3 Right to object
Each user can oppose the processing of his personal data. This right to object exists only if there are sufficient legitimate and weighty grounds relating to his particular situation. The exceptions provided in the Privacy Act are also applicable to this right of objection. You may at any time, free of charge and without further ado oppose the proposed processing of your personal data if those data were obtained for the purpose of direct marketing.
You are also entitled to obtain the removal and/or the ban on the use of all your personal data which have been obtained and which are incomplete or irrelevant, regarded from the view of the purpose of the processing. This is also applicable to any personal data of which the registration, disclosure, and retention are prohibited, or personal data preserved after expiry of the authorized period. This right can be used at any time, free of charge and without further justification.
You shall exercise this right through a signed, written request to GUYLIAN, by post or e-mail to firstname.lastname@example.org. GUYLIAN undertakes the appropriate action following a request within 15 days.